48 meetings from 1 event in 3 days
Pre-booked meetings with target customers at industry conference
Events Without ROI
This data center company was spending $50k+ per industry event but leaving with only a handful of business cards and no booked meetings. They needed a way to maximize event ROI.
- High event costs with unpredictable returns
- Booth traffic but no qualified conversations
- Competitors winning the same prospects
- No systematic follow-up process
Pre-Event Outbound Blitz
We identified every target attendee before the event and ran a focused outbound campaign to pre-book meetings during the conference. Turned a passive booth into an active meeting schedule.
Conference Transformed
Instead of hoping for booth traffic, they walked in with a full calendar. Every hour was productive.
“We've been doing events for years and never had results like this. Walking in with 48 pre-booked meetings completely changed our conference experience.”
Phase Breakdown
Week 1: Attendee research & list building
Week 2: Outbound campaign deployment
Week 3: Event execution & meetings
How We Did It
Attendee Intelligence
Built comprehensive list of 500+ target attendees with buying signals.
Event-Specific Outreach
Created urgency-driven messaging tied to the event dates.
Calendar Optimization
Scheduled meetings strategically to maximize face time efficiency.
On-Site Support
Provided real-time coordination and no-show recovery during the event.
Ready for results like these?
Book a strategy call to see how situation-based outbound can transform your pipeline.
